# Sharing

Sharing creates access to a specific reviewed item. Check the item, recipient and intended access before you send a link.

## Share the right version

Use the share control on the file, artefact or page. Keep the returned link rather than trying to construct one yourself, and revoke access through the same workspace process when it should no longer circulate.

A signed-in workspace member keeps their normal role; a share link gives access to the specific item it was made for. Revoking a link does not remove someone’s separate workspace membership. Confirm the exact link and item before revoking or replacing it.

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Show the sharing options for this item, including whether it needs sign-in or uses a specific share link. Do not create, send, revoke or replace a link.
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Find the reviewed [document] for [recipient]. Tell me whether it is already shared and ask before creating or changing access.
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## Related help

- [Files and storage](/help/files)
- [Documents and artefacts](/help/documents)