# Organise work with tags and ownership

Tasks are easier to use when their name, owner and tags answer three simple questions: what is this, who is taking the next action, and how should it be found later?

## Give work a clear home

Use a specific title and assign the people who need to act. An assignee is not a promise that every detail is finished; it tells the workspace who should pick up the next useful action.

Tags group related work across a workspace. Use a small, consistent vocabulary that your team understands. For example, a project tag can group its tasks while a plain subject tag can make a recurring kind of work searchable.

## Find and review work

In **Workspace → Tasks**, search and filter the task list before creating a new task. This helps avoid duplicate work. Open the matching task and update its description, steps, assignees or tags when the work changes.

Agents can list tasks using `manage_task` and then update a chosen task. Ask for a read-back after an update so you can confirm the intended task changed.

## A prompt to try

```
List the active tasks tagged “site-visit”. Group them by assignee and show any that have no next step. Do not change anything.
```

```
Find duplicate tasks about the site visit. Recommend which task should remain the source of truth and why. Do not merge or archive anything yet.
```

## Use fewer, better tags

Tags work best when they are deliberate. Check the existing tags before adding a new spelling or near-duplicate. Use task steps for the work inside one task; use tags to connect tasks across the workspace.

See [Tasks: keep a job together](/help/tasks) and [Dates and recurring work](/help/dates-and-recurring-work).